CST Alumni Board Bylaws
The name of this organization shall be the Temple University College of Science and Technology Alumni Board. Referred to hereafter as “Board.”
Section 1. The purposes of the College of Science and Technology Alumni Board are to: Promote continuing alumni activities and interest for support of the University’s welfare, and to serve as the coordinating organization of alumni and student mentoring activities within the College of Science and Technology.
Section 2. Notwithstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRC 501(c)(3) or corresponding provisions of any subsequent tax laws.
Section 3. No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee officer of the organization or any private individual shall be entitled to share in the distribution of any of the organization’s assets on dissolution of the organization.
Section 4. Mission Statement: The mission of the Alumni Board for the College of Science and Technology shall be to enhance the reputation of the College through mentoring and communication with alumni and students. The board will bridge the experience, knowledge and accomplishments of our alumni with the enthusiasm, quest for learning and energy of our students. The board will grow and enhance the tradition of CST through alumni programs and activities and to foster loyalty and financial support.
Section 1. For the purpose of these bylaws the Alumni Association shall be defined as every graduate and matriculate of the College of Science and Technology whose entering class has graduated, also referred to herein as alumni.
Section 2. Alumni Board shall include alumni as defined in Article III, Section 1. The Board shall consist of no more than twenty seats. The Director of Development and/or the Assistant Director of Development for College of Science and Technology shall be ex officio members of the Board.
ARTICLE IV - Board
Section 1. Composition
The Board shall consist of Board members at Large defined by Article III, Section 2 and the Executive Committee as defined by Article V, Section 1.
Section 2. Terms of Service
To be determined by the Board at Large. Recommended four year terms once the board reaches its member capacity.
Section 3. Duties and Responsibilities
A. Elect officers of the Executive Committee
B. Represent the Temple University College of Science and Technology Alumni Association.
C. Represent the Board at University and College functions where applicable.
Section 4. Conditions of Membership.
Every member of the Board shall contribute a mandatory minimum of $250 to Temple University College of Science and Technology during each year that the member serves on the Board. Members who are part of the board as of Jan 1st must make the mandatory contribution by the end of the University’s fiscal year. University Staff representatives shall be exempt from this requirement.
Any member who misses three out of the four yearly meetings of the Board will be deemed to have resigned as determined by the Executive Committee.
ARTICLE V—Executive Committee
Section 1. Composition
The administration and operation of this Board shall be vested in the Executive Committee consisting of:
A. President, Vice-President and Secretary
B. The Board’s Immediate Past President
C. The Director of Development and/or the Assistant Director of Development for College of Science and Technology, who shall be ex officio members of the Board.
D. Dean of school or college, who shall be ex officio member of the Board.
Section 2. Terms of Service:
The Executive Committee officers shall be elected at a bi-annual meeting of the Board.
The term of each Executive Committee member shall be two years and may be elected to serve on the committee in the currently held position for a total of two consecutive two-year terms (a four-year maximum), after which the member must have a mandated hiatus from service of the currently held position of at least one year. After the one-year hiatus the former member would be eligible for re-election as if to a first two-year term; there is no limit to the rotations off and back onto the Executive Committee.
Members of the Board on hiatus from the Executive Committee may remain a member of a working committee.
The Executive Committee (if applicable) shall fill vacancies of officers or elected members of the Board for the unexpired terms.
Section 3. Duties and Responsibilities
A. Approves all bylaw changes.
B. Addresses such other matters as may be presented by the Executive Committee, Director of Development, or other appropriate representatives of Temple University.
C. The Executive Committee shall meet two times a year and shall serve as the operational decision-making body of the Board, overseeing all activities and approving all decisions involved in the operation of the Board except for those specifically reserved for the Board delineated above. The Executive Committee shall not have the power to amend or reverse prior decisions of the Board. A majority of the membership of the Executive Committee shall constitute a quorum for any meeting thereof.
Section 4. Duties and Responsibilities of Officers.
A. President: The President shall preside at all meetings of the Board and the Executive Committee. He or she shall be the Chief Executive Officer of the Association and Board and shall appoint committees. The President shall have all powers and duties incident to such office and shall conduct and have charge of the affairs of the Association subject to the approval of the Board. He or she shall be a member ex officio of all committees of the Board. The President will also represent the College of Science and Technology as a member of the TUAA Member Associations Committee.
B. Vice-President: In the event of unavailability of the President, the Vice-President shall preside at all meetings of the Board and the Executive Committee. He or she shall be a member ex officio of all committees of the Board in the event of unavailability of the President.
C. Secretary: The Secretary shall act as secretary at the meetings of the Board and the Executive Committee, and shall prepare the minutes of the board and the Executive Committee of the Association, and shall transmit any such documents as required by these Bylaws, the Board or the Executive Committee.
D. School or College Director of Development: The Director and/or Assistant Director of Development shall act as a liaison between the Association, the Board and the University. They shall assist with the management of the organizational functions and programs of the Association and Board. The Director of Development and Assistant Director of Development shall act as one vote combined.
E. The Dean of College or School: The Dean shall have full veto power of all board decisions.
Section 5: Election Process
A. Nominations for officers shall occur on the third meeting of the calendar year.
B. Elections for officers shall occur on the Fourth meeting of the calendar year via secret ballot by simple majority. The tally shall be counted by the secretary and approved by the president. The term of service will begin January 1st of the following year.
Chairs of Standing Committees shall be members of the Board in accordance with Article IV.
Section 1. Standing Committees (DETERMINE AS NEEDED)
1. Mentor Committee: The Mentor Committee shall consist of a Chairperson (The Vice President of the Alumni Board by default), and two additional members to be elected by majority vote from the then current Alumni Board and may solicit the support and services of Temple faculty and staff or other alumni in performance of their duties.
2. Membership Committee: The Membership Committee will consist of two members who are elected by majority vote from the then current Alumni Board and may solicit the support and services of Temple faculty and staff or other alumni in performance of their duties.
3. Scholarship Committee:
4. Marketing and Events Committee: The Marketing and Events Committee will consist of a Chairperson, and two additional members who are elected by majority vote from the then current Alumni Board and may solicit support and services of Temple Faculty and Staff or other Temple alumni in performance of their duties.
B. Duties and Responsibilities
1. Mentor Committee:
a. Organize and coordinate the Owl to Owl Mentor Program. As such, the Mentor Committee works closely with the CST Dean’s Office to plan all program activities, including scheduling, matching students with mentors, updating/revising the program handbook, and recruit others to become mentors.
b. Represent the CST Alumni Board Owl to Owl Mentor Program at various Temple functions.
2. Membership Committee: The Membership Committee coordinates the recruitment and retention of Alumni Association Board members by extending invitations, screening candidates, reviewing and recommending updates to benefits of membership, and advising on recruitment materials.
3. Scholarship Committee:
4. Marketing and Events Committee:
a. Develop, coordinate and help implement plans to increase CST alumni awareness of and involvement with sponsored marketing campaigns and events hosted by the CST or Alumni Association.
b. Assist other committees and the CST Development Office with the creation and management of CST-sponsored messaging including: flyers, targeted e-mail messaging, surveys and marketing materials, social media presence, and CST website.
c. Lead the development of alumni involvement activities via social programs, which include sporting, cultural enrichment, and networking events.
d. Assist the Membership Committee to promotes initiatives to increase the growth and sustainability of the CST Alumni Board.
Section 2. Non-Standing Committees:
Non-Standing Committees are all other committees which may be necessary from time to time and authorized by the President and/or the Board. With the approval of the Board, the President may appoint non-alumni to serve and/or chair Non-Standing Committees when in the best interest of the Board.
B. Duties and Responsibilities
The duties, powers and authority of all non-standing committees of the Association shall be those as are expressly delegated by the Executive Committee.
Section 1. It is recommended that the Board shall meet four times annually on dates selected by the Board.
Section 2. The Executive Committee shall meet two times annually, on dates selected by the President and the Executive Committee.
Section 3. Special meetings of the Board or the Executive Committee may be called by the President or, if he or she is unavailable, by the Vice President, or upon the written request of a majority of members of the Board or two members of the Executive Committee for an Executive Committee meeting. The request must state the purpose for which the meeting is to be called. Only the business specified in the notice may be transacted at such meetings.
Section 4. At-least two members of the executive committee, one ex-officio representative from the college and twenty-five percent of the then-current membership rounded up to the next odd number of the Board shall constitute a quorum.
Section 5. Absentee balloting is not permitted at any meeting of the Board or the Executive Committee of the Board or any committee, whether Standing or Non-standing.
Section 6. Each member of the board shall receive one vote for each proposed motion. All decisions adopted by the board shall be binding.
ARTICLE VIII --FUND-RAISING
Section 1. The Board shall not solicit gifts from any source for any purpose or activity, except that the Board shall be permitted to inform alumni that the Association may be the designated recipient on a gift to the University.
Section 2. The Board shall not receive gifts from any source for any purpose except for gifts made to the University with the Association or Board as the designee.
ARTICLE IX--AMENDMENTS TO BY-LAWS
These bylaws may be amended at any regular or special meeting of the Board (at which there is a quorum) by a majority vote of the members present at such meeting, provided that twenty days notice of the proposed amendment shall have been given each member by written communication at his or her last known address.
All binding decisions by the Board must be brought by a motion, the floor opened for discussion if requested by a member of the Board, seconded, approved by a simple majority of board members in attendance during a meeting and recorded by the Secretary.